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Receipt
How can I allocate a received payment across multiple invoices?
- Go to Sales: In the left menu panel, click on the Receipt.
- Create receipt: Click + button at bottom right side.
- Add Party: Select the party from whom you want to receive payment. After selection, the system will display all unpaid or partially paid invoices for that party.
- Payment Mode: Select the account in which you want to receive the amount.
- Amt Received: You have to enter the amount. Once the amount entered, the system will automatically adjust the amount to the invoices.
- Total Adjustable Amount: This is the sum of the party's on-account balance and the amount entered in ‘Amt Received’. You can adjust this amount to the invoices.
- Remaining Adjustment Amount: This is the remaining amount after adjustments have been made to the invoices.
- Create Receipt: By clicking on ‘Create Receipt’, a receipt is generated, and the status of the selected invoices are updated.
What if I changed the amount received while updating the receipt?
- When updating, if you reduce the amount, it will be adjusted in the invoice listing. If you increase the amount, the additional amount will be added to the ‘Remaining Adjustable Amount’, which you can then adjust manually.
When the party has the balance amount (in Cr), do we adjust automatically?
- When ‘Bill By Bill’ is disabled and the party has a credit balance in their on-account amount, the system automatically adjusts this amount against the newly created invoice. The invoice status is then updated accordingly.
What is the meaning of the 'Settled Invoice' column?
- Once the adjustment is done, this column becomes active for invoices that are either unadjusted or partially adjusted. For these invoices, two options (Yes and No) are available. When switched to ‘Yes’, the amount in the Balance Amount column is adjusted using Rebate and Discount, and the invoice is marked as paid.
How can I track the total amount received under 'Rebate & Discount' so far?
- To view the amount received under Rebate and Discount, check the party’s ledger. The received amount will be recorded under the Rebate and Discount entry.
If I delete the receipt, what will be the impact on other invoices adjusted in that receipt?
- If the receipt is deleted, the status of the invoices adjusted in that receipt will be updated accordingly.
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