Freelancers Invoice Format
Create professional invoices by highlighting project details; hours worked, and rates, ideal for freelancers and consultants.
One-Stop Billing Solution for Freelancers
Create custom invoices, send quotations, track payments, and view reports with ease. Share on WhatsApp or email in seconds and work on the go with the mobile app.
Who Are Freelancers?
Freelancers are individuals who provide specialized services to businesses or individuals. They work on a project or contract basis rather than being full-time employees.
Some examples of freelancers are:
Writers
Content creators, copywriters, or technical writers.
Designers
Graphic, web, or UI/UX designers.
Developers
Website, app, or software developers.
Marketers
SEO experts, social media managers, or digital managers.
Consultants
Finance, HR, or business strategy advisors.
Freelancers Invoice Template. Word, Excel & PDF
Download free, customizable invoice templates (Word/Excel/PDF) and create GST-ready bills in seconds.
Get the template
Fill this in and your download starts instantly. No spam, just the file and the odd helpful tip.
By continuing you agree to be contacted about mazu.
Downloading now 🎉
Your template download has started. Want to skip the file and just bill?
Create invoices freeFreelancers Quotation Format. Word, Excel & PDF
Download editable freelancers quotation templates in Word, Excel, and PDF ; add & modify fields and share instantly.
Freelancer Quotation Template, 01
Share detailed project quotes with scope, hours, rates, GST and HSN details.
Get the template
Fill this in and your download starts instantly. No spam, just the file and the odd helpful tip.
By continuing you agree to be contacted about mazu.
Downloading now 🎉
Your template download has started. Want to skip the file and just bill?
Create invoices freeWhat types of invoices does a freelancer need to generate?
Freelancers can use different types of invoice formats:
Standard invoice
The most common type of invoice, used to request payment at the end of a project
Pro-forma invoice
This is also known as a prepayment invoice; this is an estimate or quotation for work that hasn't been completed yet
Timesheet invoice
This is used when invoicing for hours worked rather than products or projects
Past due invoice
This is used to remind a client who is late in paying and to add late fees to the total due
Recurring invoice
These invoices are sent regularly, such as monthly or quarterly, to reflect an ongoing agreement for work
Interim invoice
It is used ongoing projects to represent partial billings issued periodically until project completion
Final invoice
This invoice is used to mark the end of a project or service and to detail the total amount owed
What details does a freelancer need to create an invoice?
When creating an invoice, freelancers should include the following details:
- An appropriate title, such as "Invoice" or "Tax Invoice"
- The freelancer's and their company's name and logo
- The freelancer's contact details
- The client's name and information, such as their address, contact number, email, and GSTIN
- The invoice date
- An invoice number
- A description of the services provided to the client and their charges
- Tax rates, if applicable
- The total amount due
- Payment details and terms
Applicability to Freelancers
GST applies to freelancers if their annual turnover exceeds Rs.20 lakhs (Rs.10 lakhs for North-Eastern states).
How to Stay Compliant with GST regulations as a freelancer?
Issue GST Invoices
Use GST-compliant invoices, including your GSTIN, client's details, and applicable GST rates.
Use Billing Software
Consider using GST-compliant billing software to streamline invoicing, tax calculations, and filing returns.
Use SAC Code
Use the correct SAC to classify your services and apply the right GST rate.
File GST Returns on Time
File your returns regularly (monthly or quarterly) to avoid penalties and stay compliant.
Maintain Accurate Records
Keep detailed records of all transactions, including services and tax payments.
SAC Codes For Freelancers
| Services | SAC Codes | GST Rate |
|---|---|---|
| Writers | 998911 | 18% |
| Designers | 998314 | 18% |
| Developers | 998314 | 18% |
| Marketers | 998311 | 18% |
| Other IT Services | 998319 | 12%, 5%, 18% |
Services
Writers
SAC Codes
998911
GST Rate
18%
Services
Designers
SAC Codes
998314
GST Rate
18%
Services
Developers
SAC Codes
998314
GST Rate
18%
Services
Marketers
SAC Codes
998311
GST Rate
18%
Services
Other IT Services
SAC Codes
998319
GST Rate
12%, 5%, 18%
Note: This table includes common services and corresponding SAC codes with GST rates. The GST rate may vary based on specific products or updates in GST law.
How mazu Can Streamline Invoicing For Freelancers?
Effortless Billing
- Quickly create non-GST and GST invoices free with minimal fields.
- Instantly auto-fill GSTIN details to populate party information.
- Easily share invoices via email or WhatsApp.
Tax Compliance Made Easy
- Automatic tax calculations ensure accurate invoicing.
- Get GST rate suggestions based on HSN codes.
- Support for multi-GST rate billing and tax-inclusive/exclusive options.
Flexible Payment Management
- Accept payments via Bank, Cash, and UPI.
- Track payment statuses: Paid, Due, or Overdue.
- Manage party-wise settlements for easy payment tracking.
Elevate Brand Experience
- Personalize invoices with custom headers, footers, fonts, and colors.
- Include up to 5 optional custom fields.
- Add your logo and signature for a professional touch.
Frequently asked questions about freelancer invoicing
Can I Edit an Invoice in mazu?
Yes, you can edit your invoice in mazu and add fields as your requirements.
How Many Fields Can I Add to My Invoice?
You can add upto 5 optional fields.
How Many Free Invoices Can I Generate in mazu?
mazu is a free billing Software. You can generate unlimited invoices for free.
Can I Share My Invoice via WhatsApp or Email?
Yes, you can share invoices with your clients via WhatsApp or email and create multiple copies.
How Can I Check My Payment Status in mazu?
To check the payment status in mazu, follow these steps:
- Log in to your mazu account.
- Select the desired business account.
- Navigate to the mazu dashboard.
Here, you can view a detailed summary of payments, including amounts received, outstanding dues, and partially paid transactions from both vendors and customers.
Do Freelancers Need to Pay GST?
Yes, freelancers need to pay GST.
Can I download multiple bill copies?
Yes, you can download duplicates/triplicates of your invoice.
How do I track all my invoices in mazu?
To check all invoices in mazu, follow these steps:
- Log in to your mazu account.
- Select the desired business account.
- Navigate to the mazu dashboard
Here, you can view a detailed summary of all the invoices you have created, including amounts received, outstanding dues, and partially paid transactions from vendors and customers.